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Time & Energy Optimization
Explain the psychological conditions required to enter a 'Flow State' (e.g., clear goals, immediate feedback, challenge/skill balance). List 3 environmental changes (e.g., lighting, music, clutter) to optimize a workspace for flow.
Compare the benefits of a Micro-Break (e.g., 2 minutes of stretching) versus a Macro-Break (e.g., 30 minutes of lunch) during an 8-hour workday. Propose the ideal timing for one Macro-Break and two Micro-Breaks.
Identify 5 common Productivity Time Wasters (e.g., social media browsing, unscheduled interruptions, excessive context switching). For the 'Unscheduled Interruptions' time waster, propose a simple, polite mitigation strategy.
Develop a policy for protecting Creative Time (deep focus on design, writing, or strategy). The policy must mandate blocking the calendar, muting all notifications, and designating a specific, distraction-free location.
Define Deep Work (Cal Newport). List 3 specific rules (e.g., total isolation, pre-defined goal, no social media) to enforce during a 4-hour block of deep work to ensure maximum cognitive output.
Describe the concept of Ultradian Rhythms (90-minute energy cycles). Propose a simple daily scheduling rule based on this rhythm (e.g., 90 minutes of work, 20 minutes of rest) for maximizing deep focus sessions.
List 3 specific, non-negotiable actions that must be implemented in the 60 minutes before bedtime to maximize the quality of sleep and subsequently improve cognitive productivity the next day.
List 3 effective strategies for mitigating External Noise Distractions in an open-plan office environment. Strategies must include a combination of technology (e.g., ANC headphones) and clear visual signals (e.g., focus sign).
Describe the Most Important Task (MIT) system. Explain why you should select a maximum of 3 MITs per day, and detail the rule for when you are allowed to start working on a non-MIT task.
Develop a plan for mitigating the common Post-Lunch Energy Dip (1:00 PM - 3:00 PM). The plan must include a mandatory physical activity (e.g., short walk) and a scheduling rule (e.g., only allowing low-cognitive tasks during this period).
Define Cognitive Switching Cost. Propose a strategy for scheduling the workday that minimizes this cost by batching tasks of similar cognitive function (e.g., creative tasks together, administrative tasks together).
Develop a plan for applying the Pomodoro Technique to a high-concentration task (e.g., writing a technical report). Specify the ideal work interval, break interval, and the specific 15-minute reward activity after every 4 cycles.
Design a Shutdown Routine (max 15 minutes) to close the workday effectively. The routine must include mandatory time for clearing the desk, setting the Top Priority for Tomorrow (Next Day's 'One Thing'), and logging off completely.
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