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Productivity Prompts

Prompts designed to boost personal and team productivity, task management, and efficiency.

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Personal Planning & Task Management:- Identifying PIM Categories

List 5 categories of data that a Personal Information Management (PIM) system should be designed to handle (e.g., Contacts, Calendar, Documents, Notes, Tasks). Specify the mandatory link/integration between two of these categories.

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Time & Energy Optimization:- Managing Post-Lunch Energy Dip

Develop a plan for mitigating the common Post-Lunch Energy Dip (1:00 PM - 3:00 PM). The plan must include a mandatory physical activity (e.g., short walk) and a scheduling rule (e.g., only allowing low-cognitive tasks during this period).

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Workflow Automation & Process:- Automating Expense Tracking

Outline a 3-step automated workflow for Expense Tracking. The workflow must be triggered by a photo of a receipt, extract key data (date, amount), and file the data into a designated spreadsheet for monthly reconciliation.

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Time & Energy Optimization:- Optimizing Sleep for Productivity

List 3 specific, non-negotiable actions that must be implemented in the 60 minutes before bedtime to maximize the quality of sleep and subsequently improve cognitive productivity the next day.

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Time & Energy Optimization:- Managing External Noise

List 3 effective strategies for mitigating External Noise Distractions in an open-plan office environment. Strategies must include a combination of technology (e.g., ANC headphones) and clear visual signals (e.g., focus sign).

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Personal Planning & Task Management:- Setting up a Dashboard

Design the layout and 5 key elements of a Personal Productivity Dashboard (e.g., on Notion or Trello). Elements must include: Daily Schedule, MITs, Habit Tracker, Goal Progress Bar, and Inbox Status.

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Personal Planning & Task Management:- Using the ABCDE Method

Explain the ABCDE Method of prioritization. Apply the method to five tasks: A (Critical), B (Should Do), C (Nice to Do), D (Delegate), E (Eliminate), justifying the A and E designations.

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Learning, Skill & Knowledge Management:- Designing a 'Personal Wiki' Structure

Outline the main organizational features of a Personal Wiki (e.g., interlinked pages). Specify the single most important feature that prevents information from becoming isolated and ensures cross-referencing.

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