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Identifying PIM Categories

Personal Planning & Task Management

Productivity Prompts10/19/2025
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List 5 categories of data that a Personal Information Management (PIM) system should be designed to handle (e.g., Contacts, Calendar, Documents, Notes, Tasks). Specify the mandatory link/integration between two of these categories.

More in Productivity Prompts:- Personal Planning & Task Management

Personal Planning & Task Management:- Breaking Down a Large Project (WBS)

Break down the large project: 'Launch a New Online Course' into a simple Work Breakdown Structure (WBS). Identify 3 major phases and list 4 key, actionable tasks under the first phase (e.g., Content Creation).

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Personal Planning & Task Management:- Implementing the 'Eat That Frog' Method

Explain the 'Eat That Frog' productivity method. For a software developer, propose the 'frog' (the most difficult, most procrastinated task) for a typical Monday morning and explain why tackling it first is critical.

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Personal Planning & Task Management:- Setting up a Dashboard

Design the layout and 5 key elements of a Personal Productivity Dashboard (e.g., on Notion or Trello). Elements must include: Daily Schedule, MITs, Habit Tracker, Goal Progress Bar, and Inbox Status.

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Personal Planning & Task Management:- Prioritizing a Daily To-Do List (Eisenhower Matrix)

You have 10 tasks for the day. Apply the Eisenhower Matrix (Urgent/Important) to these three tasks: 1. Respond to boss's email (due in 1 hour), 2. Plan next week's goals, 3. Clean desk. Specify the action category (Do, Schedule, Delegate, Delete) for each, justifying the 'Do' choice.

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Personal Planning & Task Management:- Defining Success for the Day

Draft a daily practice (max 2 sentences) for defining Daily Success at the start of the day. The practice must focus on defining the desired outcome rather than simply listing the tasks to be completed.

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Personal Planning & Task Management:- Using the ABCDE Method

Explain the ABCDE Method of prioritization. Apply the method to five tasks: A (Critical), B (Should Do), C (Nice to Do), D (Delegate), E (Eliminate), justifying the A and E designations.

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Personal Planning & Task Management:- Designing a Habit Tracker

Design a simple Daily Habit Tracker (e.g., in an Excel sheet). The tracker must monitor 3 distinct habits (e.g., Exercise, Deep Work, Journaling) and use a simple binary system (0/1) to visualize success streaks.

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Personal Planning & Task Management:- Creating a Weekly Planning Routine

Outline a detailed Weekly Review and Planning Routine (max 60 minutes) to be performed every Friday afternoon. The routine must include mandatory time for clearing the inbox, reviewing the past week's goals, and setting the top 3 priorities for the next week.

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Personal Planning & Task Management:- Digital Tool Selection Criteria

List 5 essential criteria (e.g., cost, cross-platform sync, integration capabilities) for selecting a new personal Digital Task Management Tool. Specify the most critical criterion for a user who works across three different devices (phone, laptop, tablet).

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Personal Planning & Task Management:- Batching Similar Tasks

Identify 3 distinct categories of Shallow Work tasks (e.g., Invoicing, Social Media Scheduling, File Organization). Propose a weekly schedule where all tasks within these 3 categories are batched together into one 2-hour block.

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Personal Planning & Task Management:- Setting Up a Digital Triage System

Outline a 3-step process for quickly Triaging a digital inbox (e.g., email, tasks). Steps must include a quick scan, immediate action (for two-minute tasks), and filing/scheduling for everything else.

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Personal Planning & Task Management:- Identifying the 'One Thing'

Explain the concept of 'The One Thing' (finding the single most important task). For a marketing manager's Tuesday, propose the single 'One Thing' that would have the greatest domino effect on the rest of the week's productivity and justify the choice.

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