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Identifying PIM Categories

Personal Planning & Task Management

Productivity Prompts10/19/2025
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List 5 categories of data that a Personal Information Management (PIM) system should be designed to handle (e.g., Contacts, Calendar, Documents, Notes, Tasks). Specify the mandatory link/integration between two of these categories.

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Personal Planning & Task Management:- The Two-Minute Rule

Explain the 'Two-Minute Rule' (from GTD). Apply the rule to 3 common small tasks (e.g., filing a document, replying to a simple question) and explain why immediately doing these tasks creates significant long-term time savings.

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Personal Planning & Task Management:- Defining Success for the Day

Draft a daily practice (max 2 sentences) for defining Daily Success at the start of the day. The practice must focus on defining the desired outcome rather than simply listing the tasks to be completed.

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Personal Planning & Task Management:- The 'Maybe' List

Define the 'Maybe' List (from GTD). List 3 types of low-priority, non-urgent ideas or projects that should be placed on this list and the mandatory review frequency (e.g., once per month) to ensure the list remains relevant.

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Personal Planning & Task Management:- Implementing the 'Eat That Frog' Method

Explain the 'Eat That Frog' productivity method. For a software developer, propose the 'frog' (the most difficult, most procrastinated task) for a typical Monday morning and explain why tackling it first is critical.

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Personal Planning & Task Management:- Batching Personal Errands

Identify 5 common personal errands (e.g., banking, grocery shopping, post office) and propose a plan for batching them into a single, time-limited block during the week to minimize travel time and mental switching.

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Personal Planning & Task Management:- Setting up a Dashboard

Design the layout and 5 key elements of a Personal Productivity Dashboard (e.g., on Notion or Trello). Elements must include: Daily Schedule, MITs, Habit Tracker, Goal Progress Bar, and Inbox Status.

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Personal Planning & Task Management:- Using the ABCDE Method

Explain the ABCDE Method of prioritization. Apply the method to five tasks: A (Critical), B (Should Do), C (Nice to Do), D (Delegate), E (Eliminate), justifying the A and E designations.

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Personal Planning & Task Management:- Setting Up a Digital Triage System

Outline a 3-step process for quickly Triaging a digital inbox (e.g., email, tasks). Steps must include a quick scan, immediate action (for two-minute tasks), and filing/scheduling for everything else.

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Personal Planning & Task Management:- Batching Similar Tasks

Identify 3 distinct categories of Shallow Work tasks (e.g., Invoicing, Social Media Scheduling, File Organization). Propose a weekly schedule where all tasks within these 3 categories are batched together into one 2-hour block.

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Personal Planning & Task Management:- Designing a Habit Tracker

Design a simple Daily Habit Tracker (e.g., in an Excel sheet). The tracker must monitor 3 distinct habits (e.g., Exercise, Deep Work, Journaling) and use a simple binary system (0/1) to visualize success streaks.

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Personal Planning & Task Management:- Defining a Goal using the SMART Framework

Define a personal goal to 'Learn Python' using the SMART framework (Specific, Measurable, Achievable, Relevant, Time-bound). Provide a detailed, 4-point plan for achieving the goal in 90 days, focusing on measurable daily actions.

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Personal Planning & Task Management:- Leveraging the Seinfeld Chain

Explain the psychological motivation behind the 'Seinfeld Chain' productivity technique. Propose a simple daily habit (e.g., writing 500 words) and describe how to track progress using a physical calendar or digital streak app.

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